Home » What is Microsoft Lists and for what?

What is Microsoft Lists and for what?

by Admin

Lists are the next generation of Microsoft 365 ops, evolved from SharePoint lists in May 2020. It is a front-end platform for managing your data or managing thoughts, to-do lists, tasks, inventories, FAQs. , You will learn about lists, its features and its main use cases.

What is Microsoft Lists?

You’ll see all the apps in the Microsoft Listings section of your Microsoft 365 subscription section. You can use this app to create lists and collaborate with your team members or customers.

The tool merges your lists with all Microsoft 365 apps so you can start creating or working your data from Microsoft Teams, SharePoint or List Home. It comes with click-to-edit templates that save you time to organize your tasks or notes.

New Features of Microsoft Lists

To-Do List contains all the standard features you can expect from an app. For example, timeline view, calendar view, creating lists from spreadsheets, adding attachments to lists, tracking activities etc.

Maintain rules

The to-do list in this tool can be automated in many ways. However, such widespread automation is only possible due to the if / then-style rules in Listings Op.

You can use these terms to automate reminders and notifications for your listings. List owners keep control over the rules. If you give your associates access to list editing, then they can edit list rules. Follow these steps to create rules from the listing home:

Click on the Automatic drop-down menu and then select Create Rule .

When selecting Notify Someone on the screen you see, you need to set a condition. For example, a new item you can select is created.

You can edit the rules by clicking on each of the underlined words in the sentence.

You can choose whom to specify, column, column value, etc.

Once done, click on the Create rule to confirm the rule

Lists collaboration through Microsoft Teams

Lists add value to the functionality of the Microsoft Teams App. You can access, share or create lists from the Teams app without skipping any ongoing meetings or brainstorming sessions.

In Teams Op, you can change the appearance of the list in different ways such as cards, grids, calendar-view, and so on. To make the data more meaningful to your team

Distribution Lists and Items

Lists offer different ways of sharing data with your teams or customers. Like many other to-do lists, you don’t have to share the entire list with your peers.

If you wish, you can share the entire list, or give access to select list items. In addition, you can customize data protection by enabling read-only, edit-access, password protection and expiration dates to access the list.


Your lists instantly integrate with other Microsoft 365 apps such as Teams, Power Automate, Power Apps and SharePoint.

You can automate project tasks or workflows by using Lists and Power Automate integration. In the list home, click the Automatic drop-down menu and then select Power Automate . If you click Create Flow you can access templates for automation of processes and processes.

Mobile Op

The List App is available on iOS devices such as iPhones and iPads. The mobile app provides a seamless experience with a user-friendly UI to create, edit and share your lists on the go.

The Listings app has many uses for professional and personal data management. Some best use case scenarios are:

Management of assets

You can efficiently manage devices, software and other assets using the List Manager’s Asset Manager template. The template requires a few clicks for customization so you don’t have to invest too much time on it.

You can get property status updates on who is currently using the device, check-in dates, check-out dates, which device is in repair.

Manage projects and tasks

You can turn your lists app into a project management tool without having to shell out additional management. Add functions to a list and name the list according to the project name.

You can then add style rules to individual items or functions in your list. Terms can be words such as complete, pending, blocked, to-do, problem, priority, etc. If there are any edits in the list by your team members, you will know the status of the tasks immediately.

Subject Schedule

Listings app is perfect for posting social media, website or blog content. You can add content requirements to a list. Now, set specific rules to enable notifications or reminders.

There is also a content scheduling template in the lists op. Customize the template by adding the images or topics you want to publish with the draft date, deadline, post date, etc.

Organize your data and work efficiently

Features and use cases on Microsoft Lists allow you to make better use of your Microsoft 365 subscription. The tool brings a brand new and flexible way to organize and track significant tasks or data. Furthermore, the action plan is just a walk in the park when you get all the ideas, to-do lists, and meeting agendas in one place.

As you can see, managing a real estate solutions is not an easy task, even for large companies. The companies take help from the experts such as Al Rafay Consulting (ARC). We have an experienced and expert team of real estate asset management on Office 365 online.

If you are ready to grow your business via SEO services then contact our professional SEO management team member.


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